Team Assistant & Operations Coordinator


Job Title: Executive Assistant

Company: Tsar Carpets

Location: Porto, Portugal


Job Summary:

We are seeking a highly experienced and enterprising Executive Assistant to work in Porto, Portugal and support the business owner with daily tasks and running the business. The successful candidate will have a strong background in the design-driven industry, including high-end bespoke textiles, furniture, architecture, interior design, and the creative industry. The ideal candidate will also have excellent accounting and negotiation skills, as well as experience handling top-line marketing initiatives for the business.



  • Manage and prioritize the business owner’s daily schedule, meetings, and appointments.
  • Act as the point of contact between the business owner and internal/external stakeholders, clients, and partners.
  • Perform administrative tasks, such as managing email and phone correspondence, filing, and document management.
  • Conduct research, compile reports, and analyze data to provide business insights and recommendations to the business owner.
  • Manage projects, timelines, and budgets across different teams and offices.
  • Assist in financial management, including budgeting, forecasting, and financial reporting.
  • Negotiate contracts, partnerships, and deals with suppliers and vendors.
  • Represent the business owner in meetings and events as needed.
  • Handle top-line marketing initiatives for the business, including overseeing branding, marketing campaigns, and public relations.
  • Take on additional duties and responsibilities as required to support the business owner and ensure the smooth running of the business.



  • Bachelor’s degree in Business, Accounting, Marketing, or a related field.
  • Minimum of 5 years’ experience in a similar Executive Assistant role, preferably in a design-driven industry.
  • Excellent organizational and time management skills, with the ability to manage multiple priorities and deadlines.
  • Strong analytical and problem-solving skills.
  • Advanced knowledge of Microsoft Office suite and project management software.
  • Exceptional communication and interpersonal skills.
  • Experience in financial management, including budgeting, forecasting, and financial reporting.
  • Demonstrated experience in negotiation and contract management.
  • Entrepreneurial spirit and ability to work independently in a fast-paced environment.
  • Willingness to work remotely with the business owner and teams as required, as the owner travels for long periods of time.
  • Experience working with international teams and offices.
  • Knowledge of the high-end bespoke textiles, furniture, architecture, interior design, and creative industry.
  • Strong marketing skills, including branding, advertising, and public relations.



  • Competitive salary based on experience and qualifications.
  • Equity shares in the company.
  • Flexible work arrangements and the ability to work remotely.
  • Initial 5-month training period with the business owner.


If you are an experienced Executive Assistant with a passion for the design-driven industry and looking for a challenging and rewarding role, please apply with your resume and cover letter.

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